Effective Date: May 1, 2026
SUMMARY OF KEY POINTS
At a Glance:
What personal information do we collect?
We may collect your name, email address, device information, and usage analytics when you purchase or use our software.
Do we process any sensitive personal information?
No, we do not intentionally collect or process special categories of sensitive personal data.
Do we collect information from third parties?
Yes, we receive payment confirmation and transaction status data from our payment processors, WooPay, Stripe, and PayPal.
How do we use your information?
We use your data to provide our projection design software, process your payments, secure our platform, and improve our services.
Who do we share your personal information with?
We share data only with essential service providers (like hosting and payment processors) and when required by law. We never sell your data.
What are your privacy rights?
You have the right to access, correct, delete, and export your data, as well as the right to object to our processing.
How can you contact us?
You can reach us anytime regarding privacy matters at support@beamsuite.xyz.- INTRODUCTION
This Privacy Policy (hereinafter referred to as the “Policy”) sets forth the formal data protection practices and obligations of Simon White, trading as Beam Suite (hereinafter referred to as the “Company”, “we”, “us”, or “our”). Beam Suite provides advanced software solutions enabling users to design projection systems for simulation, virtual reality, projection mapping, or any other medium requiring a projection system (collectively, the “Services”). We recognize the critical importance of safeguarding Personal Data and hereby commit to maintaining the confidentiality, integrity, and security of the information entrusted to us by our international clientele.
The purpose of this Policy is to transparently delineate the scope, nature, and legal basis of our data processing activities in strict accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the European Union General Data Protection Regulation (EU GDPR) across all member states. This Policy shall govern all Personal Data collected through our website (www.beamsuite.xyz) and the provision of our Services. Should you require clarification regarding any provision herein, you are directed to contact our privacy compliance team at support@beamsuite.xyz.
As a sole trader operating below the threshold requiring mandatory appointment, Beam Suite has not designated a Data Protection Officer (DPO). All privacy matters are handled directly by Simon White, who can be contacted at support@beamsuite.xyz.
- WHAT WE COLLECT & WHY
Beam Suite shall only collect Personal Data that is strictly necessary for the specified, explicit, and legitimate purposes outlined in this Policy. The categories of data we process are detailed hereunder.
Information You Provide Directly
Upon the registration of an account and the utilization of our Services, you are required to furnish specific identifiers, including your name and email address. The collection of this data is a fundamental prerequisite for the creation and administration of your user profile, enabling access to our projection mapping and simulation design tools.
Information Collected Automatically
In the course of your interaction with our Services, we may systematically collect technical telemetry and usage metrics. This may encompass Device Information (such as operating system, IP address) and Usage Analytics (such as feature utilization rates and session durations). Furthermore, we may deploy Cookies and Tracking Data to facilitate session management and system diagnostics. The automated collection of such data is imperative for ensuring the operational stability and continuous optimization of the software.
Information from Third Parties
To facilitate financial transactions, Beam Suite integrates with third-party payment processors, specifically WooPay, Stripe, and PayPal. While we do not directly collect or store your full financial instrument details (e.g., credit card numbers), we do receive transaction confirmations, billing identifiers, and payment status information from these entities to validate your licensure and grant access to the Services.
Lawful Basis for Processing
Pursuant to Article 6 of the UK GDPR and EU GDPR, the primary lawful basis for processing your account and service data is the necessity of performing a contract to which you are a party (Article 6(1)(b) UK/EU GDPR). Where processing is not directly required for contractual performance, we rely on legitimate interest (Article 6(1)(f)), having determined that such interests are not overridden by your rights and freedoms. Specifically, we possess a legitimate business interest in operating, securing, and enhancing our projection design software, provided such interests are not overridden by your fundamental rights and freedoms. Notwithstanding the foregoing, the processing of data strictly necessary for the execution of financial transactions and the provision of the core Services shall additionally rely upon the necessity of performing a contract to which you are a party.
- HOW WE USE YOUR INFORMATION
Beam Suite shall utilize the collected Personal Data exclusively for the purposes stipulated below, ensuring that all processing remains proportionate and relevant.
Core Service Delivery: To administer your account, authenticate your identity, and render the projection system design functionalities you have requested. (Basis: Contractual Necessity / Legitimate Interest).
Service Improvement and Personalization: To analyze Usage Analytics for the purpose of debugging, feature enhancement, and the optimization of the virtual reality and simulation design environments. (Basis: Legitimate Interest).
Communication: To transmit administrative notices, technical updates, and responses to your customer support inquiries. (Basis: Contractual Necessity / Legitimate Interest).
Security and Fraud Prevention: To monitor network traffic, detect unauthorized access attempts, and preserve the integrity of our infrastructure. (Basis: Legitimate Interest).
Legal Compliance: To satisfy binding statutory obligations, including the maintenance of accurate financial records for tax and auditing purposes. (Basis: Legal Obligation).
Marketing: To disseminate promotional materials regarding Beam Suite updates, subject to your explicit, prior consent, which may be revoked at any time. (Basis: Consent). Consent is obtained via an opt-in checkbox presented at the point of account registration. You may withdraw consent at any time by clicking ‘Unsubscribe’ in any marketing email or by contacting us at support@beamsuite.xyz.”
- WHEN WE SHARE YOUR INFORMATION
Beam Suite maintains a strict policy of data minimization regarding third-party disclosures. We shall only share your Personal Data under the following limited circumstances:
Essential Service Providers: We engage specialized third-party vendors to facilitate critical business operations. This includes our designated payment processors (WooPay, Stripe, and PayPal) and secure cloud hosting infrastructure providers. Such entities are bound by stringent data processing agreements and shall only process your data upon our documented instructions.
Legal Requirements: We reserve the right to disclose Personal Data when compelled by a valid subpoena, court order, or other binding legal process, or when such disclosure is strictly necessary to protect the rights, property, or safety of Beam Suite, our users, or the public.
Business Transitions: In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, user data may be transferred as a business asset, provided the receiving entity assumes the obligations set forth in this Policy.
With Your Consent: For any disclosure falling outside the aforementioned categories, we shall obtain your explicit, affirmative consent prior to the transfer of your data.
Notwithstanding the foregoing, Beam Suite hereby expressly affirms that it shall not, under any circumstances, sell your Personal Data to any third party.
- YOUR PRIVACY RIGHTS
In accordance with the UK GDPR and EU GDPR, you are hereby granted comprehensive rights regarding your Personal Data. Beam Suite is committed to facilitating the prompt exercise of these rights.
Right of Access: You may request a formal copy of the Personal Data we process concerning you.
Right to Rectification: You possess the right to mandate the correction of any inaccurate or incomplete Personal Data within our systems.
Right to Erasure (“Right to be Forgotten”): You may request the deletion of your Personal Data, subject to certain statutory exceptions (e.g., data retained for legal compliance).
Right to Data Portability: You are entitled to receive your Personal Data in a structured, commonly used, and machine-readable format, and to transmit such data to another controller without hindrance.
Right to Object and Restrict: You may formally object to our processing of your data based on legitimate interests, or request the restriction of processing under specific conditions.
Right to Withdraw Consent: Where processing is predicated upon consent (e.g., marketing communications), you may withdraw said consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
To exercise any of the aforementioned rights, you shall submit a written request to support@beamsuite.xyz. We shall acknowledge and respond to all legitimate requests within thirty (30) days of receipt. Furthermore, you retain the right to lodge a formal complaint with the Information Commissioner’s Office (ICO) in the UK, or the relevant supervisory authority within your EU member state, should you believe our processing infringes upon applicable data protection laws.
- DATA SECURITY
Beam Suite implements robust, industry-standard technical and organizational measures designed to protect your Personal Data against unauthorized access, accidental loss, alteration, or destruction. Such measures include cryptographic protocols for data in transit, strict role-based access controls, and continuous monitoring of our systems.
Notwithstanding the implementation of these safeguards, Beam Suite makes no absolute guarantees regarding the invulnerability of our systems. The transmission of information via the internet is inherently exposed to risk. Users are hereby advised to employ strong, unique passwords and to maintain the security of their own devices. In the event of a confirmed Personal Data breach that poses a risk to your rights and freedoms, Beam Suite shall notify you and the competent supervisory authority within seventy-two (72) hours of becoming aware of the breach, in strict compliance with statutory mandates.
- DATA RETENTION
We shall retain your Personal Data only for the duration strictly necessary to fulfill the purposes for which it was collected, as delineated in this Policy. Our retention schedules are governed by the following criteria:
Active Account Data: Retained for the active duration of your relationship with Beam Suite, plus a buffer period of ninety (90) days following account termination to facilitate potential recovery requests. This buffer is waived immediately upon receipt of a valid erasure request under Article 17 UK/EU GDPR, subject to any overriding legal retention obligations.
Financial Records: Transactional data processed via WooPay, Stripe, and PayPal shall be retained for a period of seven (7) years to ensure compliance with UK and international tax and accounting statutes.
Marketing Preferences: Retained until such time as you formally withdraw your consent or opt-out of communications.
Technical Logs and Usage Analytics: Retained for a maximum period of twelve (12) months to facilitate longitudinal system performance analysis and security auditing, after which such data shall be securely purged or irreversibly anonymized.
- COOKIES & TRACKING
The Beam Suite website and software platform utilize cookies and analogous tracking technologies to ensure the proper functioning of the Services.
Essential Cookies: Strictly necessary for the operation of the platform, including user authentication and session management.
Analytical Cookies: Deployed to aggregate Usage Analytics, enabling us to measure and improve the performance of our projection mapping tools.
The Beam Suite website and software platform may utilise cookies and analogous tracking technologies. Essential cookies are deployed without prior consent as they are strictly necessary for the operation of the Services. Non-essential analytical cookies are only placed following your explicit consent, obtained via our cookie consent tool upon your first visit to our website. You may withdraw or amend your cookie preferences at any time via the cookie consent tool’s floating cog in the bottom left corner of our website once the tool is closed.
- CHILDREN’S PRIVACY
The Services provided by Beam Suite are intended exclusively for a general, professional, and adult audience. We do not knowingly solicit, collect, or process Personal Data from individuals under the age of eighteen (18). Should we become aware that Personal Data of a minor has been collected without verifiable parental consent, we shall take immediate and unilateral action to expunge such data from our servers.
- INTERNATIONAL TRANSFERS
Given the international scope of our operations, the Personal Data we collect may be transferred to, and processed in, jurisdictions outside of the United Kingdom and the European Economic Area (EEA), including the United States (e.g., for processing by WooPay, Stripe, and PayPal).
Beam Suite hereby guarantees that any such cross-border transfers shall be executed in strict compliance with applicable data protection laws. We rely upon legally recognized safeguarding mechanisms, including Adequacy Decisions issued by the UK Government and the European Commission, as well as the execution of Standard Contractual Clauses (SCCs) and the UK International Data Transfer Addendum, to ensure your data receives a level of protection commensurate with UK and EU standards.
- CHANGES TO THIS POLICY
Beam Suite reserves the right to amend, modify, or update this Policy at our sole discretion to reflect changes in our operational practices or evolving legal requirements. In the event of a material modification to this Policy, we shall provide you with formal notice via the email address associated with your account or through a prominent notification within the Services prior to the changes taking effect. Your continued use of the Services following the Effective Date of any revised Policy shall constitute your acknowledgment of the amended terms. The most current iteration of this Policy shall always be accessible at www.beamsuite.xyz.
- CONTACT US
Should you have any inquiries, formal requests, or concerns regarding this Policy or our data processing practices, you are instructed to contact us via the following channels:
Email: support@beamsuite.xyz
Website: www.beamsuite.xyz
Beam Suite is committed to addressing all privacy-related correspondence with the utmost diligence and shall endeavor to provide a substantive response within the statutory timeframes prescribed by the UK GDPR and EU GDPR.